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CLOSING DATES
FOR VENDOR RESERVATIONS |
To reserve a vendor space, your online or printed Vendor
Agreement and your payment must reach us no later than
10 PM on Sunday, November 19, 2023.
(To receive the Early Bird discount, your Vendor
Agreement and your payment must reach us no later than
November 1, 2023.)
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| VENDORS GET FREE ADS |
A free business-card ad is provided to every
vendor who participates in our show!
Be sure to email
your
business-card ad copy to
ads@maineevent.org by
no later than 10 PM on Sunday, November 19, 2023.
Please send your ad in electronic picture format
(JPG, PNG, GIF);
please, no .DOC, .PUB, or .PDF files.
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VENDOR SPACE DETAILS
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ABOUT OUR VENDOR SPACES
- Vendor spaces are offered in 8 increments; we offer both single
(10' x 10') and double (10' x 20') booth spaces. Booth space is available based upon category of
product or service and the date of receipt of the Vendor Application.
- Limit of two (2) vendors to a single or double space. Both vendors must complete and sign the Vendor Agreement.
- This show hall is not draped. You will need to bring your own
partitions and fixtures if desired.
- The vendor space rental fee does not include tables. You may bring
up to two 8' tables per 10' x 10' space. Or, you can rent the building's
table(s) at $10 per table.
- If you have any special booth space requirements, please indicate
these under "Special Requirements" on the Vendor Agreement. If you need
electricity, we will make every effort to find you a working outlet;
however, we strongly suggest that you bring your own, labeled extension cord.
RESERVATION
TERMS & DEADLINES
- To book a vendor booth, mail the enclosed Vendor Agreement with your
payment to our Vendor Coordinator, or submit our
Vendor Form.
- To secure your booth reservation,
your online or printed Vendor Agreement and your payment must reach us no
later than
10 PM on
Sunday, November 19, 2023
. All payments are nonrefundable. A fee of
$30.00 plus bank fees will be assessed for any returned checks; such checks
must be claimed with cash before the vendor will be allowed to set up.
- In addition to the rental amounts listed in the Vendor Agreement,
each vendor must provide one or more raffle gifts with a total value of
$30 or more by no later than 10 a.m. on the Saturday of the show.
BOOTH SETUP & SHOW HOURS
- You can set up your booth space on Friday between 12-5 pm. NOTE: Friday
afternoon is the only time
the large double doors on the west side of the building will be open for your set-up use. It will not be
available outside of setup hours on Friday, nor at all on Saturday.
- All vendors are required to remain in the show hall, and open for
business, during the advertised show hours (see top box in right column
above).
- All vendors must confine themselves to the space assigned, unless
given specific permission by the Show Manager to relocate or expand. All
expansions and most relocation will be subject to additional fees. No
relocations, load-in/load-out, or storage of items will be permitted
during advertised show hours.
SECURITY,
INSURANCE & LIABILITY
Vendors must be self-insured against breakage, lost or
stolen items. The show hall will be secured after show hours.
TRANSPORTATION
Vendors will need to obtain their own transportation to and from the show
hall.
BUSINESS
LICENSES
The Washington State Department of Revenue requires that all
vendors be registered with the state. This business license must be displayed in the
vendor booth for both days of the show. If you need a Washington State
business license, you can apply online at
http://bls.dor.wa.gov/. (Be sure to apply online at least 10 days
before the show, or 6 weeks in advance if you plan to apply by mail.) SALES TAX
Regardless of
your type of business license, you are reminded that you must you are solely
responsible to collect (and pay) Washington State Sales Tax on any items sold at our event. The City of
Ferndale sales tax rate is 8.8%.
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SHOW HOURS
FOR VENDORS |
VENDOR SETUP & LOAD-IN
Friday from 12 pm to 5 pm only
ADVERTISED (VISITOR) HOURS
Saturday: 9 am - 5 pm
Sunday:
9 am - 5 pm
Note: For cat show security and safety, vendors will not
be allowed to load in or set up during show
hours.
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