(Be sure to apply online at least 10 days before the show, or 6 weeks in advance if you plan to apply by mail.)




CLOSING DATES
FOR VENDOR RESERVATIONS
To reserve a vendor space, your online or printed Vendor Agreement and your payment must reach us no later than
May 8, 2017.

(To receive the Early Bird discount, your Vendor Agreement and your payment must reach us no later than
April 8, 2017.)


VENDORS GET FREE ADS
A free business-card ad is provided to every vendor who participates in our show!

Be sure to email or snail-mail your business-card ad copy
 to the Vendor Coordinator
no later than May 8, 2017.

Please send your ad in electronic picture format
(JPG, PNG, GIF); please, no .DOC, .PUB, or .PDF files.





 
VENDOR SPACE DETAILS

ABOUT OUR VENDOR SPACES

  • Vendor spaces are offered in 10x10 increments; we offer both single and double booth spaces. Booth space is available based upon category of product or service and the date of receipt of the Vendor Application.
  • Limit of two (2) vendors to a single (10x10) or double (10x20) space.  Both vendors must complete and sign the Vendor Agreement.
  • This show hall is not draped. You will need to bring your own partitions and fixtures if desired.
  • The vendor space rental fee does not include tables.  You may bring up to two 8' tables per 10' x 10' booth. Or, you can rent the building's table(s) at $10 per table.
  • If you have any special booth space requirements, please indicate these under "Special Requirements" on the Vendor Agreement.  If you need electricity, we will make every effort to find you a working outlet; however, we strongly suggest that you bring your own, labeled extension cord.

RESERVATION TERMS & DEADLINES

  • To book a vendor booth, mail the enclosed Vendor Agreement with your payment to our Vendor Coordinator, or submit our Vendor Form.
  • To secure your booth reservation, your online or printed Vendor Agreement and your payment must reach us no later than May 8, 2017. All payments are nonrefundable. A fee of $30.00 plus bank fees will be assessed for any returned checks; such checks must be claimed with cash before the vendor will be allowed to set up.
  • In addition to the rental amounts listed in the Vendor Agreement, each vendor must provide one or more raffle gifts with a total value of $30 or more by no later than 10 a.m. on the Saturday of the show.

BOOTH SETUP & SHOW HOURS

  • Vendors may set up their booths from 5:00 PM to 9:00 on the Friday before the show. NOTE: Friday evening is the only time the large load-in door will be open for your set-up use; it will not be open on Saturday. 
  • All vendors are required to remain in the show hall, and open for business, during the advertised show hours (see box in right column above).
  • All vendors must confine themselves to the space assigned, unless given specific permission by the Show Manager to relocate or expand. All expansions and most relocation will be subject to additional fees. No relocations, load-in/load-out, or storage of items will be permitted during advertised show hours.

SECURITY, INSURANCE & LIABILITY

Vendors must be self-insured against breakage, lost or stolen items. The show hall will be secured after show hours.

TRANSPORTATION

Vendors will need to obtain their own transportation to and from the show hall.

BUSINESS LICENSES

The Washington State Department of Revenue requires that all vendors be registered with the state. This business license must be displayed in the vendor booth for both days of the show. If you need a Washington State business license, you can apply online at http://bls.dor.wa.gov/

SALES TAX

Regardless of your type of business license, you are reminded that you must collect Washington State Sales Tax on any items sold at our event. The City of Olympia sales tax rate is 8.8%. (http://dor.wa.gov/docs/forms/excstx/locsalusetx/localslsuseflyer_quarterly.pdf)
 
SHOW HOURS
FOR VENDORS
VENDOR SETUP & LOAD-IN
Friday from 5 pm to 9 pm

PUBLIC SHOW HOURS
Saturday: 10 am - 5 pm
Sunday: 9 am - 4 pm

Note: For cat show security and safety, vendors will not be allowed to load in or set up during show hours.